Privacy Policy

A-Zeta Oy Ab Privacy Policy

Marketing contacts, customers, job applicants and job candidates

General

In order to give you the best possible service, we may need to collect and process certain
personal data about you. However, we respect and value your privacy and we are
committed to protect it. This privacy policy contains information about what personal
data we collect, what are the key principles of processing the data and what rights you
have relating to your personal data.

A-Zeta Oy Ab processes your personal data in compliance with this privacy policy and
applicable laws, so we ask you to read this policy carefully. We may do updates to this
privacy policy from time to time associated with development of our business operations
or changes in applicable laws. Updated privacy policy can be found from our website, so
we ask you to visit this page from time to time.

By using our services and website or contacting us, you accept that we process your
personal data according to this privacy policy. If you do not accept these terms, it is likely
that we cannot provide any services to you.

Our six key privacy principles

  1. We use personal data only for the purposes we have defined.
  2. We make sure that you know what personal data we collect about you, for which
    purpose and how we use it.
  3. If your permission is required, we will ask for it, and also make sure that you have
    a possibility to withdraw the permission.
  4. Your data is transferred to third parties only for the original purposes we have
    defined, in legally compliant ways and with adequate safeguards.
  5. We protect your data as best as we can and we maintain high professional secrecy
    standards especially relating to job candidate information in recruitment projects,
    as we know that you would not like to have such information leak into public
    knowledge.
  6. We make sure you can use your rights regarding your personal data, such as the right to access and correct the data.

For what purposes is personal data collected and used?

We collect, store and process your personal data only for predefined purposes. The main
purposes for processing personal data are:

  • offering business consultancy, recruitment and executive search services to our
    corporate customers;
  • helping job applicates and candidates to find work that match with their professional profile;
  • marketing purposes, including direct marketing and marketing analytics in accordance with applicable laws;
  • customer relationship management;
  • fulfilling our contractual obligations;
  • fulfilling legal obligations and responding to legal claims;
  • customer communications and responding to contact requests;
  • development of our business; and
  • targeting our services to you.

What data you collect about me and from which sources?

We collect personal data about you mainly from yourself when you contact us or use our services or when you send us your resume or otherwise are being involved with a recruitment or direct or executive search process. Especially in direct or executive search projects we may also collect personal data from other and public sources such as LinkedIn, that may even be maintained by yourself for such purposes. With your consent, we may also collect personal data about you from references provided by you.

Typically we may get following personal data directly from you: name of employer, your name, job title, work history, education and degrees, resume, contact details, results from recruitment tests.

What is the basis for processing your personal data?

We make sure that we always have a legal basis to process your personal data. We may process your data on a several different basis. Firstly, we may process your data to fulfill and execute a contract and to meet legal obligations. Secondly, we may process your data also to further our legitimate interests, which are the offering of our services and operating and developing our business. Some personal data we may process based you your consent, such as data obtained from your previous employers or colleagues.

Who processes my personal data and is it transferred to anyone else?

Primarily your personal data is processed by people within our own organization. We may also outsource some parts of the processing to third parties, such as the data systems used to store and process personal data as well as outside professional consultants performing job suitability and personality tests. In these situations, we make sure with contracts and otherwise that the confidentiality of your personal data is secured and data is otherwise processed lawfully.  We may also disclose information to fulfill our other contractual or legal obligations or when a legal authority requires a disclosure. We may also disclose your personal data if we are a party of a business sale, such as a merger or an acquisition.

Is my data transferred outside the EU?

By default, your data is not transferred outside the EU. Possible transfers would concern
only such situations, where some of the servers where our data is stored would be located
outside of the EU. If this would happen, we would make sure that your data is transferred
and processed in a legal manner with adequate safeguards.

How long is my data stored?

We will not store your personal data for longer period than is necessary for its purpose or
required by contract or law. The storage times for personal data may vary based on its
purpose and the situation. If you have provided your application and resume to us in
connection with a recruitment process, we typically ask for your consent to store the data
for other future possible open positions that could also be suitable for you. If you have
consented to saving your data for future open positions or otherwise provided your
personal details for direct and executive searches we may handle in the future, we store
your data as long as it is accurate and up to date and you are in the employment market,
unless you request that we delete your data and withdraw your consent. We will not store
such data at all, which are not relevant for our business purposes. We also intend to keep
your data up to date, so for this purpose we are glad to accept your data updates or
updated resume, if you want to send it to us from time to time.

How is my data stored and kept secure?

Your data is stored on the servers provided by our service providers, which are secured
according to general industry standards and practices. We consider and keep your personal
data confidential and do not disclose them to anyone else than those who need it for their
work or confidentially to customers or other relevant subcontractors or business partners
based on agreements we have made with them.  Access to your personal data has been
protected with user-specific logins, passwords and user rights.  Also our physical office
premises are safe and secure.

Is it mandatory to provide personal data? What happens if I don’t
give it to you?

If you don’t provide us some of your personal data or allow processing of it, it is very
likely that we cannot serve you and fulfill the purpose of our business. For instance, to be
able to be considered as a job candidate for a certain position, we would need to collect
and process certain amounts of personal data. If you don’t want us to process your data,
we ask you to not provide us any personal data. Keep in mind though that this may limit
the services we are able to provide you.

Does your website use cookies and what are those?

We use cookies on our website to provide the best possible user experience for our
website visitors. Cookies are small text files that are placed on a web user’s computer and
are designed to hold a modest amount of data particular to a user and a website. Cookies
give us information how users use our website. We may use cookies to develop our website
and services, analyze website use as well as target and optimize marketing efforts. If you
do not wish to receive cookies, you may set your web browser to disable them. Please
note that most browsers accept cookies automatically. If you disable cookies, you should
understand that certain services at our website may not function correctly.

What rights do I have relating my personal data?

Withdraw your consent
If we process personal data based on your consent, you can at anytime withdraw your
consent by notifying us, for instance by sending email to info@a-zeta.com.

Access to data
You have the right to have confirmed if we are processing your personal data and also to
know what data we have about you. In addition, you have right to some supplemental
information described in the law about the processing activities.

Right to have errors corrected
You have the right to request that we correct any inaccurate or outdated personal data we
have about you.

Right to prohibit direct marketing
You have the right to request that your personal data is not processed for direct marketing
purposes by sending us email to info@a-zeta.com.

Right to object processing
If we process your personal data based on public interest or our legitimate interest, you
have the right to object processing of your data, to the extent that there is no such
significant other reason that would override your rights or the processing is not necessary
for handling legal claims. Please notice that in this situation we may not be able to serve
you anymore.

Right to restrict processing
In certain situations you have the right to require that we restrict processing of your
personal data.

Right to data portability
If we process your personal data based on your consent or fulfilling of a contract, you have
the right to require transfer of the data you have provided to us to another services
provider in a commonly used electronic format.

How can I use my rights?

You can execute and use your rights by contacting us, for instance by sending email to
info@a-zeta.com. In such case, we ask you to provide us your name, contact details,
phone number as well as a copy of valid personal ID, such as a driver’s license or passport,
so we can verify your identity. If you consider that the processing of your personal data is
not lawful, you can always also make a notification to a supervisory authority.

Can this privacy policy be updated?

We may make updates to this privacy policy when our operations change or develop. Also
changes in law may make it necessary to update this privacy policy. The changes become
valid once we have published them in the form of an updated privacy policy. Therefore,
please visit this page and read this privacy policy from time to time.

Who can I contact in privacy matters?

Contact details:
A-Zeta Oy Ab, Kauppiaankatu 10, 68600 Pietarsaari, FINLAND, Tel: +358 400 985 470